Job Description
Seeking a highly organized and proactive Office Coordinator to support daily office operations. The Office Coordinator will be responsible for data entry for billing & invoicing, closing out jurisdictional permits, and general clerical duties. The Office Coordinator will play a crucial role in managing administrative tasks, maintaining office supplies, and ensuring a smooth and efficient work environment for the team. This is 100% onsite
Daily Responsibilities
- Verify Accuracy & Input Data into front end systems to initiate billing and invoicing
- Review Maps & Blueprints and reach out to municipalities to close the permits out following the completion of jobs
- Assist with initiating / tracking Utility Locate requests as needed
- Maintain filing systems and digital records
- Communication and Reporting using Google / MS Office Tools
- Track open items & Follow-Up as appropriate
- General Clerical Duties and Tasks like making copies, ordering office supplies, etc.
- Provide administrative support for the teams in the office, both in Ft. Myers and Apopka as well as field teams
- Receives and directs incoming calls and visitors to the appropriate personnel
Required Qualifications
- 1+ Year(s) of Data Entry
- 1+ Year(s) of Billing / Invoicing Experience (data entry not calculations)
- Demonstrated strong organizational skills and high attention to detail, and the ability to communicate effectively in person and in writing.
- Demonstrated proficiency in the use of computers, office equipment, and office software, including Google Suite and Office Suite. Particularly Excel / Sheets, Word / Docs, PowerPoint / Slides
- Proven strong customer service skills
- Strong written and verbal communication skills
- Proven ability to build and maintain relationships with team members
- Highly Organized Self Starter
Desired Qualifications
- Experience with Sunshine 811 program
- Telecom Construction or Construction environment experience
- EducationHigh School Diploma (or Equivalent)
